When searching for a document on a traditional network drive, you often need the file name or the location. If you don’t know either, you often end up spending a lot of time searching through various folders. <\/p>\n\n
A document management system takes this a step further. With a full-text search <\/strong>, documents can <\/strong>be searched not only by their file names but also by their entire content. <\/p>\n\n Full-text search allows you to search the entire contents of a document.<\/p>\n\n This means that even if the file name is unknown, a document can often be found simply by using a term that appears somewhere in the text.<\/p>\n\n Instead of searching <\/em>for a file named “Invoice_2026.pdf <\/em>,” for example, you can simply enter an invoice number, a supplier name, or a specific term from the document.<\/p>\n\n To enable searching of documents, the document management system creates a search index.<\/p>\n\n For digital documents, the text they contain is automatically captured and prepared for searching.<\/p>\n\n Scanned paper documents can also be searched in many DMS solutions. This is typically achieved using OCR (Optical Character Recognition) <\/strong>. It recognizes the text within a scan and makes it available for full-text search. <\/p>\n\n This makes it easy to search through both digital documents and scanned files.<\/p>\n\n Above all, full-text search saves time.<\/p>\n\n Employees often do not need to know either the exact file name or the file location. Instead, a piece of information from the document itself is often sufficient. <\/p>\n\n Among other things, this makes it easier to find:<\/p>\n\n Full-text search significantly reduces search times and provides faster access to important information, especially when dealing with large document collections.<\/p>\n\n When searching for a document on a traditional network drive, you often need the file name or the location. If […]<\/p>\n","protected":false},"author":2,"featured_media":7587,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[1],"tags":[],"class_list":["post-7586","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-unkategorisiert"],"yoast_head":"\nWhat is a full-text search?<\/h2>\n\n
How does the full-text search work?<\/h2>\n\n
What are the advantages of full-text search?<\/h2>\n\n
\n
Conclusion<\/strong>